How to maintain your school or college schedule easily

Is it a hard task when you are maintaining your school schedule? Then we have tips for you!

Scheduling can be a tedious task. A lot of work and effort is done and yet sometimes it’s not enough. Hours can be spent trying to make your schedule perfect but then in the end you have a lot of course clashes. This then causes more of a delay and worst case scenario, you might even have to start from the beginning.

It could be you have not found the right master schedule for you. We’re here to put your worries to rest.

Whether your classes are held online, in-person, or you’re even conducting hybrid classes, we’ve got the solution to your scheduling problems. QuickSchools offers you the complete tools to get your day going. No more setbacks! Choose from either a straightforward scheduling system, used for elementary to middle schools, or a complex scheduling software. This is known as a master schedule that is found in public district high schools or colleges.

QuickSchools offer different schedules to aid all types of schools

QuickSchools offers two scheduling modules. “Simplified Scheduling” or the “Master Scheduler”. The Master Scheduler, known as Orchestra, handles more complex scheduling needs.

Both modules offer a drag-and-drop interface, conflict tracking, and personalized schedules in PDF format.  

The intention of our online software is simplicity. Our timetable is easy to navigate. We developed our automatic scheduler to ease your burden of curating the ideal timetable for your school. Simply key in student information into the system and our algorithm will create and design a schedule automatically. 

The beauty of our scheduling system is that it will notify you of possible clashes. Instead of you having to find clashes after hours of work, you can deal with clashes on the spot. With just a few clicks, you can drag and drop classes to see which period would suit your school best. Simple, smart, and saves you so much time. Master Scheduling used to take weeks. Now you can get it done in 3 days!  

With the right scheduling software, you are able to keep track of student classes, activities, teaching hours, and break time with ease. Become more organized and productive for a greater learning experience for your students!

If you’ve struggled with scheduling you know it takes many hats to come up with a schedule that fits everyone. We allow multiple users to be added which makes collaborating effortless. Teamwork made easy with our user-friendly interface. Students can even view their schedules immediately after you click the publish button. 

Differences between the simplified and master schedule 

The main difference between our Simplified Schedule and Master Scheduler is that the Simplified Schedule is used when subjects are fixed to the students. This is usually in Elementary and Middle schools. Orchestra is used where students will be requesting their own subjects to take, for example in High School or College.

The Simplified Schedule consists of one new screen to easily see and drag and drop subjects based on the existing subjects the students are taking. The school admin will simply enroll students directly into subjects. Students cannot request their own.

The Simplified Schedule is used for assigning subjects to respective periods as well. It is a simple algorithm for assigning subjects to available slots. Most schools would use the drag-and-drop function to build this schedule.

Orchestra on the other hand consists of several new screens and steps. You can drag-and-drop courses based on future course offerings, as well as assign sections to students based on course requests and available sections. In addition to sections, Orchestra supports courses, departments, subject areas, and even venue/rooms. It supports the ability to bulk create and assign Course Requests from students, as well as the ability for students to submit their Course Requests via the Student Portal. Orchestra is a more flexible algorithm to assign sections based on Singletons, Doubletons, and Block Sections/Courses. It is also compatible with any student information system you or your district may already be using.

Orchestra does offer the drag-and-drop function but we do recommend using the built-in algorithm for an automated Master Schedule! Everything is organized with a click of a button. 

Extra tips to support your school schedule 

You now have the tools but how do you continue to maintain your school schedule? Here are a few extra tips for you!

One, it is important to always have a long-term view of things. Your future plans, such as new subjects you will offer next semester or new clubs, you have to have planned out. Perhaps even building certain faculties for new hires. 

Some projects need more attention, a longer time to develop, and hence it is best to always plan ahead. Have a list of your long-term priorities and keep them in view when scheduling. While it is important to anticipate and stay ahead, set out short-term priorities as well. Focus on immediate goals whilst preparing for upcoming semesters.

On top of setting your school priorities straight, it is crucial to ensure efficient time management for school hours. Proper classroom management helps the transition between different classes to go smoother. Lack of planning can waste teaching time. For example, teachers traveling to completely different campuses for another class.

With QuickSchools, you no longer have to dread the process of creating your perfect schedule. Just hop on board for a free trial for either scheduler and we will take care of the rest for you. Effective time management not only helps student learning processes but also increases your school productivity.

What are you waiting for? Get your scheduler today!